Create an Event QR Code
Create a QR code with event details that people can scan to add the event to their calendar. Perfect for invitations, posters, and tickets.
Common Uses
How to Use
Fill in the event title, pick the start date/time (and optional end date/time), and add a location or description. Scanning the QR code will let people add the event to their calendar.
What a calendar QR code carries
The code encodes an iCalendar entry: title, location, start, end and description. Scanning it offers to add the event to the phone's calendar, so attendees arrive with the details already saved.
The usual mistake is time zones. State the time clearly in the description as well as in the fields — a code created in one time zone and scanned in another is the commonest cause of people turning up at the wrong hour.
Where to print it
- Invitations and tickets — the date is in the calendar before they put the card down.
- Programmes and posters — session details that survive a schedule change.
- Conference stands — add a side event to someone's day in one scan.
Privacy
Your data is processed to generate the QR code and is not stored permanently on our servers. Static QR codes are generated in real time and the content is not retained.
Frequently Asked Questions
What calendar apps does this work with?
Most modern calendar apps (Google Calendar, Apple Calendar, Outlook) support the iCal format used by this QR code.
Do I need to set an end date?
No, the end date and time are optional. If omitted, the event will default to the same time as the start.
Which calendar apps support an event QR code?
The payload is standard iCalendar, which every iOS and Android calendar app reads, along with Outlook and Google Calendar. Scanning normally offers to add the event rather than adding it silently.
How do I handle time zones in an event code?
Set the times for the time zone most attendees are in, and repeat the date and time in the description in plain words. That way anyone whose phone is set elsewhere still sees the intended local time.